The Dean’s Office provides organisational, documentation and information support for study at IATE. Find the person responsible for your enquiry and view the allocation of responsibilities.
Temporary office hours
The Dean’s Office follows a temporary schedule during distance learning. The period of distance learning is determined by a decision of the IATE Academic Council and an order of the Rector.
Visitor reception
Monday–Saturday
10:00–13:00
For visitors, academic staff and teaching staff.
Internal office work
Monday–Saturday
14:00–17:00
Work with documents and electronic systems for administering the educational process.
Dean’s Office contacts
Institute reception phone
Room 315, building 5, 6 Politekhnichna St, Kyiv.
@dekanat_iate
Staff and responsibilities
Expand a staff member’s section to view their responsibilities.
Stadnyi O. V.
- Institute facilities and maintenance operations.
- Fire safety, occupational safety and civil protection.
- Technical condition of teaching rooms and common areas.
- Technical condition of the shelter.
- Arranging the removal of waste, waste paper and scrap metal.
Avdieieva O. V.
- Digital document workflows in Megapolis: preparing and coordinating draft orders, instructions, internal memoranda and outgoing correspondence.
- Coordination and organisational support for full-time study, including documentation and information for assessments.
- Documentation of changes in student enrolment status; preparing initial lists of admitted applicants and allocating them to academic groups.
- Draft documents establishing academic and teaching groups and appointing academic advisers, based on department submissions.
- Documentation for practical training, the appointment of research supervisors and the allocation of qualification-work topics, based on department submissions.
- Information and organisational assistance to departments and the institute’s working and advisory bodies.
- Maintaining the Dean’s Office information resources and publishing institute information on digital platforms.
- Liaison with KPI units on academic and research matters, including reports on initiative research topics, the annual thematic plan and the institute’s annual report.
- Organisational support for the conference; collecting and editing abstracts for an ISBN; advice on research administration.
- Receiving documents and preparing draft orders and instructions for duplicate higher education documents and diploma supplements.
- Working with graduating departments on draft agreements for additional educational services, submitting them for signature and maintaining records.
- Preparing and submitting statistical, analytical and other reports.
Lohvinska K. A.
- Documentation of changes in student enrolment status and preparation of the corresponding orders; support for assessments.
- Advice on individual study schedules, clearing failed assessments, internal academic mobility and additional educational services.
- Receiving, processing and recording documents for tuition-cost reimbursement when students re-enter state-funded study.
- Informing applicants of readmission or transfer conditions, or reasons for refusal, based on information received through the established procedure.
- Registering students at all levels for fee-paying educational services; preparing agreements concerning admission, readmission, transfer and withdrawal, in liaison with departments.
- Monitoring tuition payment schedules and preparing notices of outstanding payments.
- Providing information on academic mobility participants at the coordinator’s request.
- Documentation for international students, including extracts of grades and draft orders approving qualification-work topics.
- Compiling documents for international students’ academic records and transferring them to the International Education Centre.
- Preparing internal memoranda, outgoing correspondence and other academic-process documents.
Biriukov D. V.
- Operating the Campus and Dekanat systems: updating and maintaining data and generating reports.
- Preparing, registering, processing and recording assessment sheets; maintaining the assessment-sheet register.
- Documentation and information for assessments and reports on progress checks and semester assessments.
- Preparing and communicating resit schedules using information supplied by the Academic Office.
- Recording and analysing academic performance; maintaining performance records and student enrolment statistics.
- Checking student lists in academic and teaching groups and preparing assessment sheets for all study levels.
- Preparing draft academic transcripts.
- Preparing rankings for academic and social scholarships and for transfers from fee-paying study to vacant state-funded places.
- Preparing lists for additional points and entering those points in the electronic system.
- Student information support through digital platforms; preparing statistical, analytical and other reports.
Vlasenko O. V.
- Coordination and organisational support for the institute’s academic process and liaison with KPI units.
- Operating MyKPI: updating and maintaining data and generating reports.
- Updating student enrolment data in accordance with orders changing students’ academic status.
- Checking student lists in academic and teaching groups.
- Preparing draft documents establishing academic and teaching groups and appointing academic advisers, based on department submissions.
- Collecting programme implementation documents from departments, including electronic copies of educational programmes, curricula and operational study plans.
Makieieva S. V.
- Coordination and organisational support for the academic process; information and organisational assistance to departments.
- Preparing and updating teaching and semester-assessment timetables and schedules for clearing failed assessments across all modes of study; monitoring their implementation.
- Preparing timetables based on department submissions and curricula and coordinating them with the Academic Office of the Department of Educational Process Organisation.
- Using semester-assessment information supplied by the Academic Office.
- Working with MyKPI.
Hrach V. I.
- Preparing, checking and coordinating the NDP support-staff establishment: collecting department heads’ information and liaising with planning, finance and HR units.
- Preparing and coordinating draft documents on NDP support-staff allowances and bonuses and checking them with the relevant finance units.
- Staff timesheets, working-time records and attendance registers.
- Processing primary documents, including admission, readmission and withdrawal orders; reconciling figures with finance units and passing information to departments.
- Processing bank statements and maintaining the institute’s income and expenditure register.
- Documentation for reimbursement to the state budget upon readmission and processing documents for students re-entering study.
- Preparing and registering educational-services agreements and addenda; checking documents for readmission orders, liaising with departments and forwarding agreements to the university.
- Informing applicants of readmission or transfer conditions, or reasons for refusal, based on information received through the established procedure.
- Preparing and issuing proof-of-enrolment certificates and entering state-funded student data in accordance with admission orders.
- Maintaining student records and adjusting agreement amounts for inflation.
- Advice on additional educational services.
- Participating in tender procedures jointly with Holets V.
Yevdokymenko O. A.
- Maintaining records of material assets.
- Preparing and maintaining academic records for students at all levels and forwarding them to the responsible department; liaising with KPI units on academic matters.
- Collecting information and submitting requests for student cards, higher education documents and diploma supplements; obtaining academic transcripts.
- Maintaining issuance records for higher education documents, supplements, academic transcripts and student cards.
- Preparing acceptance and write-off records for education documents, academic transcripts and student cards.
- Registering medical certificates, outgoing letters, internal memoranda, extracts from academic records and examination-session attendance certificates for part-time students.
- Compiling and recording files for students entitled to statutory benefits and forwarding supporting certificates to the Scholarship Support Office.
- Documentation support for the institute’s scholarship committee.
- Compiling documents for international students’ academic records and forwarding them to the International Education Centre.
- Preparing file inventories and transferring documents requiring long-term retention to the Archives Office.
- Academic-process advice and information for students, institute staff and other interested parties.
Staff also perform other duties assigned by the Institute Director.